BSH annual scientific meeting: Exhib Form A

Exhibition Form A

PLEASE SUBMIT THIS FORM NO LATER THAN 5th MARCH 2012

Fields marked with an asterisk * are compulsory unless stated.

Company Details

Contact Name*:

Company Name*:

Address*:

City/Town*:

State/Province/County:

Post/Zip Code:

Country*:

Telephone*:

Int’l Code:		Area Code:		Number:

Fax:

E-Mail*:

Confirm E-Mail*:

Delegate List

Companies can pre-order a copy of the delegate list prior to the conference for mailing purposes. The first list will be available on 17th February 2012 with a final updated version being made available after 6th April 2012.

The delegate list will be provided as an Excel spreadsheet free of charge. Please note that names are excluded where a delegate has specifically requested not to have their details passed onto third parties.

Please tick here if you would like to receive a copy of the delegate list :

Catering Numbers

Please indicate below the number of stand personnel who will be attending each day for catering purposes. Each Company is entitled to one complimentary Exhibitor Badge per 6 square metres. Additional badges can be ordered via the Badge Order Form

Total number of staff attending on*:

Monday:

Tuesday:

Wednesday:

Stand Construction

Please indicate whether you will order the shell scheme or build your own stand*:

Notes for shell scheme

You must complete the appropriate order forms for shell scheme, stand accessories and fascia panel (see Order Forms section for details). These forms need to be completed no later than Friday 16th March 2012.

Notes for self build

You must submit drawings for approval to the Exhibition Organiser. These must be sent no later than Monday 19th March 2012. Electronic plans are preferred.

Notes for self build and pop-up stands

A full risk assessment must be submitted to the Exhibition Organiser no later than Monday 19th March 2012.

Notes for all stands

You must send a copy of your Public Liability Insurance certificate as a condition of booking. Please email a copy of this to the Exhibition Organiser no later than Monday 19th March 2012.

Stand Contractor Details

If you are planning to build your own stand please supply the contact details below for your Stand Contractor:

Fields marked with an asterisk * are compulsory if you selected ‘Self Build’ above.

Contact Name*:

Company Name*:

Address*:

City/Town*:

State/Province/County:

Post/Zip Code:

Country*:

Telephone*:

Int’l Code:		Area Code:		Number:

E-Mail*:

Confirm E-Mail*:

Build Up Period

Please indicate below your preferred arrival time for access to build-up on Saturday 14th or Sunday 15th April. This is for unloading purposes only and does not refer to the time needed to complete the building of your stand (indicate 1st, 2nd, 3rd choice)*:

Saturday 14th April:

Sunday 15th April:

Social Programme

A complimentary Welcome Drinks Reception will be held in Hall 2 on Monday evening between 18:30hrs – 19:15hrs. The remainder of this evening is left free for Companies wishing to organise hospitality events.

The Conference Dinner will be held on Tuesday 17th April at Stirling Castle. We would respectfully request that Companies do NOT organise hospitality events for delegates on this evening as it is the main social event, hosted by the BSH.

Individual tickets are priced at £60.00 each (inc. VAT) for BSH Corporate Members and £80.00 each (inc. VAT) for non-corporate members.

If preferred, you can pre-book a table of 10 at a cost of £600.00 (inc. VAT) for BSH Corporate Members and £800.00 (inc. VAT) for non-corporate members.

Payment for the dinner can be made by credit card. Tickets should be collected from the Exhibitor/Satellite Help Desk, which will be open from Monday 16th April.

Please indicate your requirements below. Please note that table allocations are subject to availability.

Welcome Drinks Reception

Number of complimentary places:

Conference Dinner

Are you a BSH Corporate Member?:

Number of individual tickets required:

Number of tables required (10 tickets to each table):

Payment Due

If any payment is due below then your submission will not be complete until you have completed the online payment. You will be transferred to our secure payment server once you click on Submit below.
Amount due:

Please check carefully the details you have entered. If everything is correct, press Submit.

(if you wish to clear the form and start again)