Guidelines for Poster Board Presenters

Information for Poster Board Presenters

Poster-board stands will be situated in both the Strathblane Hall and the Cromdale Hall (please refer to the Exhibition Floor Plan for specific locations of poster boards) and material will be on display for the duration of the Conference. Posters left in-situ after the end of the meeting will be discarded unless collected.

Presenters must be in attendance by their posters during the tea/coffee breaks and during the dedicated poster session. This will take place between 18:15hrs – 19:15hrs on Monday 19th April. During this time judges will circulate to assess the posters. You will have 5 minutes to summarise your work and receive questions from the judges. There will be a small award of £75.00 for the presenter of the best poster in each section.

IMPORTANT: PLEASE NOTE THAT YOUR FINAL ABSTRACT NUMBER IS THE SAME AS YOUR POSTER BOARD NUMBER.  THIS NUMBER WILL BE AFFIXED TO THE BOARD ALLOCATED TO YOU AT THE CONFERENCE.

Poster Preparation

1. Each abstract will be allocated one numbered board, the total usable area of which is 2.10mts HIGH x 0.945mts WIDE. The boards are portrait style and covered in grey fabric to which the display material must be affixed using Velcro: this will be affixed to the poster-boards by the Organisers. No drawing pins, staples, sticky pads or any other form of adhesive should be used.
   
   
2. All illustrations, drawings, photographs and text (including photo captions) should be mounted on smooth lightweight card 1mm thick.
   
   
3. The Organisers will be responsible for providing the poster board number and the presenter will be responsible for preparing their title, which must correspond with the title already submitted. Please allow 100mm x 100mm approx. for the poster board number, which will be placed in the top left-hand corner of the board. The title should be placed alongside the number.
   
   
4. Adequate lighting will be provided. Film projectors, video-tapes and recorders, computer equipment and any other free standing exhibits will not be permitted